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Temporary Organizational Files
10 years ago
General
This is going to be fairly quick as I'm still trying to figure out the camera problem. :| I promised to get some files out so here they are with a short write up of each!
Commission Documentation Spreadsheet:
https://docs.google.com/spreadsheet.....it?usp=sharing
Time sheet:
https://docs.google.com/spreadsheet.....it?usp=sharing
Receipt Management:
https://docs.google.com/spreadsheet.....it?usp=sharing
These can be used across the pond on both sides!
Commission Documentation:
This is how I keep track and manage my commissions. I save EVERY image I'm referenced to my computer so that if FA/Weasyl/whatever website used dies I can still finish my work AND contact my commissioner. Why rely on a third party service and then blame them when you have the opportunity to keep your information yourself? It grinds on me when people get angry at someone else for their own actions. (Sorry, pet peeve.)
Save EVERYTHING. Invoicing helps the most, but thats for a different time!
Time Sheet!:
FOR THE UK ONLY (that Im aware of!)
This is a pretty awesome one if you're self employed in the UK. I'm not saying to get out of paying tax, but if you work from home (meaning you work in the place you reside, not you live in the work place - somehow thats different) then this is for you. There was equations on how to determine how much electric/water/gas you use but it's been simplified.
If you work a certain time a month from home you can claim for utilities and the rates are based off of hours used.
The flat rates are as of April 2015:
Hours of business use per month Flat rate per month
25 to 50 £10
51 to 100 £18
101 and more £26
*The flat rate doesn’t include telephone or internet expenses. You claim for these differently.
This means because I work well over 101 hours a month from home I can claim £312 against my taxes. I pay rent which pays for my utilities, space and lodging so its nice to know that some of what I'm paying can come off of my yearly expenses. So, in my opinion you really need to show how much you work through time management. Some people would say its a farce of a job and makes life harder on yourself, but if I get audited I can show them my time sheets, much like drivers mileage and show what days I've taken off.
Receipt Management:
This is a huge portion of my video that I'm working on. I have binders dedicated to managing my receipts, but this is the form I've worked out for my own personal use. Each month I put all of my receipts into a file like the one provided and it allows me to quickly see what my income was, my expenses and what they were for, and I place them in order that they are found in my monthly corresponding binder pockets so if I need a specific receipt to review, all I have to do is see where it is on my list and pluck it out, and put it back.
Any business related receipt... KEEP IT. EVEN IF ITS A PENCIL. Any business expenses (obviously within reason and aren't personal) can offset your taxes. Do things properly and if you get audited you don't have to sweat. Just because you're an artist and you pay tax doesn't mean you're safe from the tax man.
Other bits and bobs:
Coupons are your friend. I've gotten really big into finding deals for what I do for both personal and for business. As an artist I don't make a fortune and am floating just under the living wage here in the UK. I need to stretch my money farther and I do my best to get the best deal that I can. Sorry again for not offering trades, or requests - I just physically can't afford it as I have to live off of what I make, and its really not that much. If my calculation (I dont want to post that until I file) is correct I'll owe £600ish in taxes and National Insurance class 4. That calculation is a different ball game in determining how much you'll have to pay, so I'm trying to be careful saying anything until I know it works. I haven't seen it posted anywhere online in a clear manner and it took 2 months for me to finally crack it. >:|
There will be other things that I'll mention in the future, but this is the beginning! It'll probably make more sense later when I can properly show what I do, or confuse you more. Either way. :B x
Commission Documentation Spreadsheet:
https://docs.google.com/spreadsheet.....it?usp=sharing
Time sheet:
https://docs.google.com/spreadsheet.....it?usp=sharing
Receipt Management:
https://docs.google.com/spreadsheet.....it?usp=sharing
These can be used across the pond on both sides!
Commission Documentation:
This is how I keep track and manage my commissions. I save EVERY image I'm referenced to my computer so that if FA/Weasyl/whatever website used dies I can still finish my work AND contact my commissioner. Why rely on a third party service and then blame them when you have the opportunity to keep your information yourself? It grinds on me when people get angry at someone else for their own actions. (Sorry, pet peeve.)
Save EVERYTHING. Invoicing helps the most, but thats for a different time!
Time Sheet!:
FOR THE UK ONLY (that Im aware of!)
This is a pretty awesome one if you're self employed in the UK. I'm not saying to get out of paying tax, but if you work from home (meaning you work in the place you reside, not you live in the work place - somehow thats different) then this is for you. There was equations on how to determine how much electric/water/gas you use but it's been simplified.
If you work a certain time a month from home you can claim for utilities and the rates are based off of hours used.
The flat rates are as of April 2015:
Hours of business use per month Flat rate per month
25 to 50 £10
51 to 100 £18
101 and more £26
*The flat rate doesn’t include telephone or internet expenses. You claim for these differently.
This means because I work well over 101 hours a month from home I can claim £312 against my taxes. I pay rent which pays for my utilities, space and lodging so its nice to know that some of what I'm paying can come off of my yearly expenses. So, in my opinion you really need to show how much you work through time management. Some people would say its a farce of a job and makes life harder on yourself, but if I get audited I can show them my time sheets, much like drivers mileage and show what days I've taken off.
Receipt Management:
This is a huge portion of my video that I'm working on. I have binders dedicated to managing my receipts, but this is the form I've worked out for my own personal use. Each month I put all of my receipts into a file like the one provided and it allows me to quickly see what my income was, my expenses and what they were for, and I place them in order that they are found in my monthly corresponding binder pockets so if I need a specific receipt to review, all I have to do is see where it is on my list and pluck it out, and put it back.
Any business related receipt... KEEP IT. EVEN IF ITS A PENCIL. Any business expenses (obviously within reason and aren't personal) can offset your taxes. Do things properly and if you get audited you don't have to sweat. Just because you're an artist and you pay tax doesn't mean you're safe from the tax man.
Other bits and bobs:
Coupons are your friend. I've gotten really big into finding deals for what I do for both personal and for business. As an artist I don't make a fortune and am floating just under the living wage here in the UK. I need to stretch my money farther and I do my best to get the best deal that I can. Sorry again for not offering trades, or requests - I just physically can't afford it as I have to live off of what I make, and its really not that much. If my calculation (I dont want to post that until I file) is correct I'll owe £600ish in taxes and National Insurance class 4. That calculation is a different ball game in determining how much you'll have to pay, so I'm trying to be careful saying anything until I know it works. I haven't seen it posted anywhere online in a clear manner and it took 2 months for me to finally crack it. >:|
There will be other things that I'll mention in the future, but this is the beginning! It'll probably make more sense later when I can properly show what I do, or confuse you more. Either way. :B x
I do my money going in and out at the end of each month and work out how much I have made or lost doing this to..not much atm XD. I don't though have a time sheet as I don't have yet enough commission in come to keep it recorded though I might just catch up with it as it was only from February.
I do though have some help sheet from the EA I join from the job centre which are helping to a point has I had to really guess what work I'ed be taking on and not really in the end took it on so I'll have to see what they think over that.
This is so useful arrrrrgh. You've inspired me to improve my organisation and how I do things!! Thank you 'u'